Transform Your Coaching Business

Streamline your coaching practice with our all-in-one platform. Manage programs, sessions, and clients effortlessly while delivering exceptional value.

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Apex Coaching

Dashboard

Active Clients

12

Upcoming Sessions

8

Tasks Pending

6

Today's Sessions

9:00 AM

Goal Setting

Jordan Kim

Done
11:00 AM

Growth Planning

Marcus Powell

Done
2:00 PM

Q1 Review

Tyler Rhodes

Upcoming
4:30 PM

Leadership Deep Dive

Emma Laurent

Upcoming

Trusted by coaches across all disciplines

All Rise All Shine Coaching
Coaching By Sara
The Hungry Health Coach
Peace and Power Coach
Shaer Coaching LLC

The problem

Your practice is scattered across too many tools

Most coaches are stitching together 8โ€“12 different apps just to run their business. The result? Wasted time, missed follow-ups, and a monthly bill that keeps growing.

Context-switching kills productivity.
Jumping between Zoom, a CRM, a scheduling tool, and a note-taking app wastes hours every week. That's time that should go to your clients.
Nothing connects.
Client notes are in one app, tasks in another, invoices somewhere else. There's no single place to see the full picture of any client relationship.
The subscriptions add up fast.
Zoom, Calendly, Notion, Teachable, QuickBooks, DocuSign. Each tool charges separately. Most coaches spend $200โ€“$300/month on software alone before earning a dollar.

Your current setup

๐ŸŽฅ Zoom
๐Ÿ“… Calendly
๐ŸŽ™๏ธ Fireflies
๐Ÿ”— Zapier
๐Ÿ“ Notion
๐Ÿ’พ Google Drive
๐Ÿ“Š QuickBooks
โœ๏ธ DocuSign
๐ŸŽ“ Teachable
Connected Zapier bridging Siloed
Kaido
Good morning, Sarah ๐Ÿ‘‹
12
Clients
4
Sessions
8
Tasks
Meetings
Tasks
Messages
Clients
Programs
Notes & Forms

The solution

Everything your practice needs, in one place

Kaido replaces every tool you're juggling with a single, unified platform built specifically for coaches. One login. One dashboard. One flat monthly fee.

One dashboard for every client.
Sessions, tasks, notes, messages, and programs, all visible from a single screen. Spend less time managing software and more time coaching.
Built for how coaches actually work.
Scheduling, program delivery, intake forms, and client portals. Designed from the ground up for coaching practices, not repurposed from generic project tools.
One flat fee. No surprises.
Cancel all those separate subscriptions. Kaido gives you everything for a single monthly fee, so you know exactly what you're paying every month.

Everything you need

All your coaching tools in one place

Stop juggling spreadsheets, email threads, and disconnected apps. Kaido brings your entire coaching practice into a single, streamlined platform.

Sarah Johnson

90-Day Business Accelerator

Progress

50%

4 of 8 sessions complete

Upcoming Sessions

Growth Planning

Mar 21 ยท 2:00 PM

Leadership Deep Dive

Mar 28 ยท 11:00 AM

Tasks

Review metrics report
Complete values worksheet
Draft Q2 growth plan
Submit weekly reflection

Messages

"When should I send the Q2 plan?"

2 hours ago

"Finished the values worksheet!"

Yesterday

"Can we push the Apr 4 session to 4pm?"

2 days ago

Notes

Q1 Leadership Vision

Vision for leading a team of 15 by Q2. Key blocker: delegation anxiety.

Growth Planning Session

Identified 3 revenue levers. Focus on referrals and upsell before new channels.

Forms

Intake Questionnaire Submitted
Session Check-in #3 Submitted
90-Day Goal Reflection Pending
Mid-Program Survey Pending
Coaching Programs.
Build and sell structured coaching programs with defined sessions, pricing, and custom tasks. Deliver a consistent, professional experience every time.
Meeting Scheduling.
Let clients book sessions directly from your availability. Syncs automatically with Google and Microsoft calendars so your schedule is always up to date.
Client Management.
Manage all your client engagements in one place. Track progress, view session history, and keep notes. Everything you need to deliver great coaching at scale.
Task Management.
Assign tasks to clients between sessions and track completion. Keep accountability high and momentum going with structured action items tied to each engagement.
Direct Messaging.
Communicate with clients in real time through built-in messaging. Share files, links, and updates without leaving the platform. No more scattered email threads.
Custom Forms & Onboarding.
Create intake forms, check-ins, and onboarding questionnaires tailored to your practice. Gather the information you need before every session automatically.

Run your coaching business from one place.

Join coaches already using Kaido to manage clients, schedule sessions, and grow their practice without the chaos of juggling multiple tools.

Get started See pricing

Built for coaches

A platform that works as hard as you do

Five powerful tools, built into one platform. Everything you need to manage clients, run sessions, and deliver great coaching without juggling apps.

Jordan Kim
Marcus Powell
Tyler Rhodes
Emma Laurent

Client Management

Every client, always in view

See where each client stands in their journey: progress, upcoming sessions, open tasks, and what's coming next. All from one place.

Mon
23
Tue
24
Wed
25
9:00 AM
โ€”
9:00 AM
โ€”
10:30 AM
10:30 AM
1:00 PM
1:00 PM
โ€”

Scheduling

Clients book themselves in

Share your availability and let clients self-book. Your calendar stays up to date automatically. No back-and-forth, no double bookings.

Review values worksheet
Draft 90-day goal statement
Submit weekly reflection
Complete pricing exercise

Tasks

Keep momentum between sessions

Assign action items and track completion. Clients see their tasks in their portal, with accountability built right in.

Q1 Goal-Setting & Leadership Vision

Discussed Jordan's vision for leading a team of 15 by end of Q2. Key blockers: delegation anxiety and over-reliance on direct input.

Action: reframe leadership from doing โ†’ enabling.

"I need to trust my team more. The bottleneck is me."

Notes

Capture insights, never lose context

Rich session notes tied to each client and engagement. Search, tag, and reference past sessions so every conversation builds on the last.

Executive Leadership Sprint

8 weeks ยท 6 sessions

6 live 60-min coaching sessions
Customized action plans each week
Direct messaging with your coach

$3,600

Enroll now

Programs

Sell coaching at scale

Build structured programs with pricing, sessions, and deliverables. Publish to your own coaching site and start enrolling clients in minutes.

Testimonials

Coaches love using Kaido

Kaido completely changed how I run my executive coaching practice. Client sessions, follow-up tasks, and program delivery all live in one place now. It's exactly what high-end executive coaching needs.

Alicia Rowe
Alicia Rowe
All Rise All Shine Coaching

We coach senior executives at Fortune 500 companies. Our clients expect a seamless experience, and Kaido delivers that. The calendar sync and client portal have eliminated every scheduling headache we used to have.

Sara Mitchell
Sara Mitchell
Coaching By Sara

As a C-suite coach I need tools that match the caliber of my clients. Kaido's engagement tracking and program structure lets me deliver a truly premium experience. My clients notice the difference immediately.

Chris Holt
Chris Holt
The Hungry Health Coach

We work at the intersection of culture, wellbeing, and performance. Kaido gives us one platform to manage every client relationship. The intake forms alone have transformed how we onboard new clients.

Eva Schneider
Eva Schneider
Eva-Britt Rodermann Coaching

Running an organizational consulting practice means juggling a lot of client relationships at once. Kaido keeps everything structured and our team aligned. It's become the backbone of how we deliver our work.

Grace Monroe
Grace Monroe
Peace and Power Coach

We develop coaches across our entire organization and needed a platform that could scale with us. Kaido handles everything from onboarding new coaches to tracking client progress. It's become essential infrastructure for our team.

Devon Shaer
Devon Shaer
Shaer Coaching LLC

Stop overpaying

Replace your entire stack for less

The average coach pays $200โ€“$300 per month across 8+ different tools. Kaido bundles everything into one simple subscription.

The "cobbled together" stack

What most coaches are paying today

  • ๐ŸŽฅ
    Zoom Video calls
    $20/mo
  • ๐Ÿ“…
    Calendly Scheduling
    $12/mo
  • ๐Ÿ“
    Notion Notes & docs
    $16/mo
  • ๐ŸŽ“
    Teachable Course delivery
    $99/mo
  • ๐Ÿ”—
    Zapier Automations
    $50/mo
  • ๐Ÿ“Š
    QuickBooks Invoicing
    $35/mo
  • ๐ŸŽ™๏ธ
    Fireflies AI note-taking
    $20/mo
  • โœ๏ธ
    DocuSign E-signatures
    $25/mo
  • ๐Ÿ’พ
    Google Drive File storage
    $12/mo
Monthly total $289+/mo

Plus hours lost every day switching between apps

Kaido

Everything, built in

  • ๐ŸŽฅ Video-ready session scheduling
  • ๐Ÿ“… Calendar sync (Google & Microsoft)
  • ๐Ÿ’ฌ Client portal & messaging
  • ๐ŸŽ“ Coaching programs & course delivery
  • โœ… Task management & accountability
  • ๐ŸŽ™๏ธ Notes & session summaries
  • ๐Ÿ“‹ Intake forms & onboarding
  • ๐Ÿ’ณ Invoicing & payment collection
  • ๐Ÿ’พ File sharing & storage
Monthly total $59/mo

One subscription. Everything included. Cancel anytime.

Free for all new accounts

We'll migrate your entire platform. At no charge.

Switching from Teachable, Kajabi, or another tool? Our team handles the move: courses, clients, files, and full account setup. Start coaching on day one without the setup headache.

Learn more

Simple, flat-rate pricing

Every feature included, one plan, no surprises. Everything you need to manage clients, deliver programs, and grow your coaching business.

  • Unlimited clients
  • Meeting scheduling
  • Task management
  • Client messaging & collaboration
  • Calendar integrations (Google, Microsoft)
  • Document uploads & file sharing
  • Custom forms & client onboarding
  • Coaching programs & payments
  • Public coaching website
  • Team member access

All-inclusive plan

$59 / month

Get started

Try Kaido free for 14 days โ€” no charge until the trial ends.

If the product isn't a good fit, you can cancel your subscription at any time.

Even more to love

Everything else your practice needs

Client messaging, custom intake forms, your own coaching website, team access. It's all included.

Great session today, Jordan. Here's your action plan for this week.

Thanks! Should I tackle delegation first or team structure?

Start with delegation โ€” it'll make the team structure conversation much cleaner.

Messaging

Stay connected between sessions

Built-in messaging to share files, follow up on tasks, and stay close to clients. No switching apps, no scattered email threads.

What's your biggest challenge as a leader right now?

Which areas do you want to focus on?

Delegation Communication Decision-making Work-life balance Team building

Forms

Gather the right information, automatically

Build intake forms, session check-ins, and onboarding questionnaires. Assign them to clients and collect responses before you even meet.

Executive Leadership Sprint

8 weeks ยท 6 sessions

6 live coaching sessions
Customized weekly action plans
Direct coach access between sessions

$3,600

Enroll now

Public Site

Your coaching business, online in minutes

Publish your own coaching website with your bio, programs, and pricing. Clients can browse, enroll, and pay. No developer needed.

Monthly Revenue

$6,750

โ†‘ 18% vs last month

Apr '25 Mar '26

Payments

Get paid for your work

Collect payments for programs and sessions directly through the platform. Stripe-powered checkout, automatic receipts, and revenue tracking built in.

Sarah Johnson

Owner

Jordan Kim

Coach

Marcus Powell

Coach

Emma Laurent

Admin

Team

Bring your whole team on board

Invite coaches, admins, and staff with role-based permissions. Everyone works from the same platform. No separate logins or shared passwords.

From the blog

Tips and insights to help you grow your coaching practice.

View all posts โ†’

Coaches are growing their businesses with Kaido

Real numbers from real coaching practices on the platform.

Coaches on the platform
100+
Coaching sessions booked
6,000+
Revenue processed
$1.2M+
Active clients managed
1,750+

Frequently asked questions

Kaido provides a comprehensive platform to manage all aspects of your coaching business. You can create coaching programs, track client progress, manage tasks and documents, schedule sessions, and communicate with clients - all in one place.